Warning Letter for not Wearing PPE | Download Sample Letters

A warning letter for not wearing PPE is a formal notice issued to an employee for failing to follow safety protocols by not using required personal protective equipment at the workplace. See the following two samples for reference and understanding.

#1

Re. Warning for Not Following SOPs for PPEs

Dear Employees, I am [name], the Assistant HR Manager, from the Department of Human Resources. Our department takes the time to review the compliance of employees with the Standard Operating Procedures (SOPs) prescribed by the company’s administrative body. Employees must follow the given Standard Operating Procedures (SOPs) as they maximize the company’s capacity to operate under healthy and secure conditions.

A company is considered responsible for the non-implementation of Standard Operating Procedures (SOPs) that can potentially result in unhealthy working conditions. Not following SOPs not only puts harm on the person doing it, but it can also spread to other people.

One of the SOPs is wearing Personal Protective Equipment (PPE) during work in the site areas and construction supervision. Our company has a strict policy regarding the use of Personal Protective Equipment (PPE) at work. Non-compliance with the policy of wearing Personal Protective Equipment (PPE) can disrupt work by increasing your risk of injury or illness. Therefore, the company has adopted a strict policy and thus asks its employees to wear PPE. Wearing PPE is one of the fundamental safety protocols to follow at work on construction sites.

Our business primarily focuses on the construction of governmental and non-governmental projects, including the development of tall buildings for condominiums, commercial markets, bridges, and roads. Therefore, we deem it extremely important for all to wear PPE. A construction supervisor is responsible for executing and implementing all protocols necessary at construction sites. These SOPs should be followed by workers directly involved in the construction labor and those indirectly involved in overseeing the work in progress.

On [date], the General Manager of Construction Duct (GMCD) made an unannounced visit to the construction site of [name of the building under construction] in [point toward the location of the site]. He noticed that most of the workers did not wear the required personal protective equipment (PPE) for the construction of the building, as well as employees involved in supervising the construction projects, and occasional visitors.

The executive issued a warning notice attached to this letter for non-compliance with the PPE SOPs. Thus, any activity coming from the breach of the SOPs policy, especially wearing PPE, shall not be tolerated, and the concerned official shall be liable and held responsible. The relevant authorities may face severe administrative penalties in the event of further non-compliance.

We look forward to receiving a letter of explanation and a commitment to adhere to the SOPs for wearing PPE in the future. For more information, please do not hesitate to contact the HR Management Section at [call number] or [email number]. Thank you.

Regards,

[Name]
[Designation]
[Company]
[Signature]

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#2

Subject: Warning Letter for Not Wearing PPE

Dear [Last Name],

During a recent visit to the [name of the site], where a building for project number [number] [##] is under construction, it was observed that the workers do not adhere to the company’s policy of wearing Personal Protection Equipment (PPE) at work.

Not wearing PPE can be harmful and can cause serious injuries. To avoid any potential harm and make the work less hazardous, it is important to stay under the cloud of protection by wearing PPE prescribed by the company’s Resource Management Section. Workers are often seen as unaware of the proper use of personal protective equipment (PPE) at work. Therefore, they deem it unimportant to wear.

However, not using PPEs at work, such as gloves, safety glasses, and shoes, can be hazardous not only to the workers but also to the people surrounding them, as hazards can have widespread effects.

I would appreciate it if nothing much happens in the future. Strict compliance with the SOPs to wear PPE shall be appreciated. Otherwise, specific penalties will be considered, including fines and demotion. A list of Standard Operating Procedures (SOPs) for working in the construction site area is attached for your convenience and information.

Thank you.

Truly,

[Signature]
[Name]
[Designation]
[Company]